Odyssey · Project management
Tasks, boards, timeline, chat, documents, time, leave, mail and live quizzes — one workspace, so your team stops switching tools and starts shipping.
Invitation only — an admin adds your address, then you're in.
Everything in one place
Odyssey brings the task tracker, chat app, docs, shared calendar, timesheet, leave tracker, mailbox and a live quiz for training days under a single login — one place your team already lives.
Lists, Kanban boards, subtasks, priorities and custom fields. Rules that act on status, field and date changes; forms that turn outside requests into tasks.
ExploreA portfolio Gantt with dependencies and the critical path, plus every deadline on a shared calendar.
ExploreDMs, group threads, mentions, files, reactions and calls — right next to the work they're about.
ExploreWrite specs and notes together in real time, filed alongside the projects they belong to.
ExploreTrack hours, balance who's overloaded, and handle time-off without a spreadsheet.
ExploreYour own mailbox beside the work. Read and answer it here, then turn a message into a task — or put the meeting it is about straight into the calendar.
ExploreBudgets, person-months, timesheets and Form C statements for Horizon Europe projects.
ExploreKahoot-style quizzes for training days: scan the code, pick a character, play on your phone. A board that moves after every question, a podium, and the room's feedback at the end.
ExploreWhy teams switch
Every other setup scatters a task in one app, the discussion in another and the file in a third. Odyssey keeps them together — context never gets lost in a tab you forgot to open.
Odyssey is invitation only — request access and we'll set your workspace up. No migration project; just invite the crew and start.
Request accessTasks & boards
Lists for the detail, boards for the flow, and a task drawer that holds everything — owners, dates, subtasks, files and history — in one place.
Migrate the analytics events
Localise the settings screen
Wire up the payments API
Onboarding flow — final pass
Draft the v2.1 release notes
Ship the login redesign
Fix the export bug
Flip the same tasks between List, Board, Calendar and Timeline. Filter, sort and group, then save it as a view the team can reuse.
Description, subtasks, checklists, custom fields, attachments, comments and full activity — open any task and it's all there.
Shared work appears wherever it belongs and stays in sync. Bulk-edit status, owner or dates across a whole selection.
Automations
Every list — or a whole space — can carry rules: when this happens, do that. A status change, a new task, a field edit, an assignment, a comment, or simply a date — due in three days, overdue by a week, stuck in Review for ten.
When status changes to Review · only if priority is Urgent
then assign Sarah Whitfield · and also set due date in 2 days
When a task is overdue by 3 days
then notify the manager · and also add tag Slipping
When a task is created
then call webhook Partner portal
A public link with the questions you choose. Partners and colleagues outside Odyssey send work in; each submission becomes a task in the list you name, answers already in the right fields.
Let the list chase the deadline. Due-in, overdue and stuck-in-status rules run once a day in your time zone and fire the day it becomes true — once, not every hour.
POST a task to any https address when a rule fires, with an HMAC signature the receiver can check. Registered by a platform admin, every call recorded with the answer it got.
Set up a space, drop in your tasks, and switch views to the one your team thinks in.
Request accessTimeline & calendar
A portfolio Gantt across every project, with dependencies and the critical path — plus a shared calendar of every deadline you're allowed to see.
Never miss a date
Every task with a due date lands on the calendar automatically — colour-coded by status, filtered to what you're working on, and honest about what's overdue.
Lay out the work, wire the dependencies, and watch the critical path light up.
Request accessTeam chat
Direct messages, group threads, mentions, files, reactions, pinned messages and quick calls — inside the same workspace as your tasks and docs.
Pull the right person in — mentions light up their inbox.
Paste or drop anything. Images preview inline; big files stay tidy.
Pin the decision, save the message you'll want again later.
Start audio or video from any conversation, one click.
No more pasting task links into a separate chat app.
Request accessMail · Add-on
Connect the mailbox you already have. Read it, answer it, and turn the messages that matter into tasks — without pasting anything anywhere.
Make a task from an email and it keeps the subject, the sender and — if you say so — the text. A colleague on that task sees a card with who wrote and what about. Not your mailbox.
Afterwards the message itself says what became of it: which task, in which list, who picked it up and when it is due.
A meeting invitation arrives as a card with a date, not a paragraph to retype. Put it in the calendar, make a task about it, or neither. Adding it does not reply to the organiser.
Answer from the address it arrived at, with your signature already in the draft. Drag files straight onto the message. Read, starred and archived reach your real mail server, so every other client agrees.
A mailbox connected to Odyssey belongs to the person who connected it. Not the workspace owner, not an administrator, not us. Nothing is copied until you open a folder, and a colleague sees a message only when you deliberately file that one onto a task — and only the part you choose.
Remote images are held back so a sender cannot learn you opened their mail; if you load them, Odyssey fetches them so they never see your address. Attachments stay on your mail server and are fetched when you click. Passwords never reach the browser.
Gmail, iCloud, Fastmail, cPanel, your own server — with an app-specific password.
Up to twenty mailboxes, each separate, each yours.
Folder by folder. Stop one and what was copied is deleted; the server keeps its own.
Tasks made from mail carry dates onto the timeline and the shared calendar like any other.
Mail is an add-on — switched on per workspace, priced separately.
Request accessLive documents
Real-time collaborative docs for specs, notes and plans — filed inside the project they're about, and shared exactly as far as you decide.
Ship a payments flow that clears review in a single pass and cuts onboarding drop-off by a third.Emma
Covers the new checkout, the settings migration and the analytics events. Out of scope: the mobile app, handled in v2.2.
See who's in the document and where their cursor is. No "final_v3_FINAL" files, ever again.
Give someone view, comment or edit — down to a single document. Guests see only what you grant.
Docs live inside their space or project, not lost in a separate drive. Paste images and attach files inline.
Specs, meeting notes, decisions — written where the work already is.
Request accessTime · Workload · Leave
Log time against work, see who's carrying too much before it burns them out, and handle leave requests without a single spreadsheet.
Log hours against tasks and review them per person and per period — and feed EU-grant timesheets automatically.
A heat-map of everyone's week. Spot the overloaded before Thursday, and rebalance in a drag.
Request full days, half-days or a late start; approvers action it in a click; balances update themselves.
Fair workloads and painless time-off, without another HR tool.
Request accessTurn Odyssey into a grant-management deck: consortium and beneficiaries, budgets vs. actuals, person-months, timesheets and Form C — with financial figures locked to the people who should see them.
| Cost category | Eligible |
|---|---|
| Personnel | 128,400 |
| Subcontracting | 24,000 |
| Travel | 7,850 |
| Indirect (25%) | 34,240 |
| Total requested | 194,490 |
Money, seen only by the right eyes
Researchers see the project and their own tasks; budgets, person-months and Form C totals stay locked to people with financial access — enforced in the database, not just hidden in the interface.
Add the grants module to any Odyssey workspace and run the consortium, the budget and the reporting in one place.
Talk to us about the add-onWrite the questions, press Host, and put the code on the projector. Everyone scans it, picks a character and plays — colleagues signed in, visitors with just a name, in the room or on a call. No app to install, no account to make.
The lobby
The code and a QR code sit on the projector. A phone scans it, picks one of sixteen characters and is in — and while the room fills up, reactions float up the screen with their names on them.
After every question
At the reveal the right answer lights up, a bar shows how the room split — and the leaderboard slides from where it stood to where it stands now. Who went up, who went down, who is trending, and who is on a run.
The end
The top three rise onto the podium under confetti. Then the host switches to what matters after a training day: how the session actually went, and what the room thought of it.
Music plays from the projector and follows the game. Presenting over Teams, Meet or Zoom? Share the tab with its sound — or players tap 🎵 to hear it on their phones.
Upload a background — a client's logo wall, the venue, the project's artwork — and it sits behind the projector and every phone, darkened so the text stays readable.
The server keeps the time, and each phone's clock starts when that phone is shown the question. Fast right answers score most.
No phone is sent the right answer until the reveal, and the score shown mid-question never gives it away.
After the session
Download the results when the quiz ends: rank, score and how many each person got right, then question by question what they picked — Correct, Wrong or No answer — and the feedback each player gave. Opens straight in Excel, Greek names and all.
| Rank | Name | Score | Correct | Q1 result | Q2 result | Rating |
|---|---|---|---|---|---|---|
| 1 | Maria | 7,017 | 7/8 | Correct | Correct | 5 |
| 2 | Emma | 6,714 | 7/8 | Correct | Wrong | 5 |
| 3 | Tom | 6,089 | 6/8 | Wrong | Correct | 4 |
| 4 | James | 3,210 | 4/8 | No answer | Correct | 4 |
Live Quiz is an add-on — switched on per workspace. Bring it to your next workshop, in the room or online, open to everyone taking part.
Talk to us about the add-onUser guide
A quick tour of every part of the workspace — for new members finding their way around.
Everything lives behind the icon rail on the left — each icon is a different part of the app. Switch workspaces at the top of the sidebar, press / to search anything, and click your avatar to set your status (Available, Busy, Do not disturb, Away) or change the theme. Odyssey is invitation only: an admin adds your email, then you sign in with a one-time code.
Work is organised as Spaces (a team or project) → optional Folders → Lists (where tasks live). Use the + buttons in the sidebar to create them, and the ⋯ menu to rename, recolour, move, share or delete.
Open any task to reveal the task drawer — description, assignees, status, dates, subtasks, checklists, custom fields, files, comments and activity. A task can live on several lists at once and stays in sync everywhere.
Flip a list between List, Board, Calendar and Timeline. Filter by status, assignee, priority, tag, due date or "overdue"; sort and group; then save it as a view. Select several tasks to change status, owner or dates in bulk.
Open a list → Configure → Automations. A rule says when (a status change, a new task, a field edit, an assignment, a comment, or a date — due in, overdue by, in a status for N days), optionally only if (priority, progress, status, due date, assignee, tag or a custom field), and then — one action or several: set progress, priority, a field or a due date; move status; add a tag; assign or set the manager; notify somebody; comment; create a subtask; call a webhook. Space rules apply to every list in the space. Every run is logged on the rule, and a date rule shows how many tasks it would match today. Webhooks are registered under Admin → Webhooks and can be switched off by any workspace admin.
Take work in from people who are not in Odyssey. Admin → Task requests sends somebody a one-time link to submit a task; Admin → Forms builds a standing public form (/f/your-form) with your own questions, mapped onto a list's custom fields. Each submission becomes a task in the list the form names — or in Task Form Inputs → Requests — with the sender's name written at the bottom. Pause a form and its link stops taking requests at once.
Direct and group messages with @-mentions, pasted files and screenshots, reactions, pinned and saved messages, and one-click calls. The Chat icon badges unread messages and clears when you read them.
Collaborative documents that update live as people type together, filed inside their space or project and shared at view, comment or edit level — right down to a single document.
Log hours against tasks, see a heat-map of everyone's week, and request leave (full day, half-day or a late start). Approvers action requests in a click and balances update automatically.
For Horizon Europe projects: consortium, budgets, person-months, timesheets and Form C statements. Financial figures are visible only to people with financial access — researchers see the project without the money.
Open Quiz on the rail, write your questions (two to four answers, a time limit each), add a background picture if you like, and press Host. The room joins by scanning the QR code or typing the code at /q, picks a character, and can send reactions while it waits; Lock closes the room to newcomers. After each question the board shows who moved and who is trending. At the end: the podium (download it as a picture), a session summary — difficult questions, who may need help, who did not finish — and the room's feedback, then Play again or download every answer as a spreadsheet. Presenting over a call, share the tab with its sound, or players tap 🎵 to hear the music on their phones. A quiz and its results are seen only by the person who wrote it.
Deleted spaces, lists, tasks and documents go to Trash, not oblivion — restore anything within the retention window, or clear it out.
Ask your workspace admin to add you, or request access to set up a new workspace.
Request access